Summit County Public Records
How to Find Public Records in Summit County in 2026
Members of the public seeking government documents in Summit County, Utah, may access a broad range of publicly available information through official county offices, state court systems, and online portals. SummitRecords.org aggregates publicly available data that may assist individuals in locating records across multiple categories. Summit County maintains records through several departments, and the availability of specific documents depends on the record type, the custodial office, and applicable state law.
Records that members of the public may be able to locate through official channels include:
- Property deeds, mortgages, and liens
- Court case filings (civil, criminal, probate, and family)
- Voter registration information (subject to statutory limitations)
- Land surveys and parcel maps
- Tax assessment records
- Business licenses and permits
- County commission meeting minutes and agendas
- Vital records (birth, death, marriage, and divorce)
Online Access: Several record categories are accessible through official digital portals. The Summit County Recorder/Surveyor maintains property records and land survey documentation through the county's official website. Members of the public may search property deeds, recorded documents, and parcel data without creating an account. The county's property search portal provides access to deeds, assessed values, and GIS mapping tools. Court records at the state level are searchable through the Utah Courts public case search system, known as Xchange, which indexes case information from district and justice courts statewide.
In-Person Requests: Members of the public may inspect records in person at the relevant custodial office. The Summit County Recorder/Surveyor's Office is located at 60 North Main Street, Coalville, UT 84017. Public counter hours are Monday through Friday, 8:00 AM to 5:00 PM. Requestors should identify the record type and approximate date range when visiting in person to facilitate retrieval.
Written/Mail Requests: Written requests may be submitted by mail to the appropriate custodial office. Requests should include the requestor's name, a description of the record sought, the preferred format for production, and return contact information. Under Utah Code § 63G-2-204, a governmental entity must respond to a records request within ten business days of receipt.
Phone/Email: The Summit County Recorder/Surveyor's Office may be reached by telephone at (435) 336-3238. The Summit County main line is (435) 336-3200. Requestors may also contact individual departments through the Summit County official website for department-specific email addresses.
What Are Public Records in Summit County?
Public records in Summit County are defined by the Utah Government Records Access and Management Act (GRAMA), codified at Utah Code § 63G-2-103, as records that are prepared, owned, received, or retained by a governmental entity in the conduct of public business. The following record types are maintained by Summit County departments and accessible subject to applicable exemptions:
| Record Type | Custodial Office |
|---|---|
| Property deeds and mortgages | Recorder/Surveyor's Office |
| Land surveys and parcel maps | Recorder/Surveyor's Office |
| Court case filings (civil, criminal, probate, family) | Third District Court / Justice Court |
| Vital records (birth, death, marriage, divorce) | Utah Office of Vital Records and Statistics |
| Business licenses and permits | Summit County Community Development |
| Tax assessment records | Summit County Assessor's Office |
| Voter registration records | Summit County Clerk's Office |
| Meeting minutes and agendas | Summit County Clerk's Office |
| Law enforcement records | Summit County Sheriff's Office |
| Land use and zoning records | Summit County Community Development |
The Summit County Justice Court handles infractions, class B and C misdemeanors, and small claims matters arising within the county's jurisdiction. Case records from that court are subject to the same access framework as district court records under state law.
Is Summit County an Open Records County?
Summit County operates in full compliance with Utah's open records framework. Under the Utah Government Records Access and Management Act (GRAMA), Utah Code § 63G-2-201, all records of a governmental entity are public unless expressly classified as private, protected, or controlled by statute. The Utah State Archives describes GRAMA as establishing "a presumption that government records are open and available to the public," with specific categories of records subject to restriction only when a statutory basis exists.
Summit County does not maintain a separate county-level open records ordinance; the state GRAMA framework governs all public records requests submitted to county departments. The Utah Attorney General's Office provides guidance to governmental entities on compliance with GRAMA, and requestors who believe a denial is improper may appeal through the process established under Utah Code § 63G-2-401, which provides for appeal to the chief administrative officer of the entity, and subsequently to the State Records Committee or district court.
The county's voter registration records are subject to a specific statutory framework. As noted on the Summit County voter privacy page, "Utah state law specifies that voter registration records are public information, with some limitations. Certain voters have the right to protect their information from public disclosure," including victims of domestic violence, sexual assault, and stalking, as well as law enforcement officers and others qualifying under Utah Code § 63G-2-302.
How Much Does It Cost to Get Public Records in Summit County?
The fee structure for public records in Summit County is governed by GRAMA and the Utah Administrative Code. Current standard fees applicable to most requests are as follows:
| Fee Type | Standard Rate |
|---|---|
| Black-and-white paper copies | $0.10 per page (standard rate under state rule) |
| Certified copies | Varies by record type and office |
| Electronic records (existing format) | No charge in many cases; staff time may apply |
| Search and retrieval (extraordinary) | Actual cost of staff time beyond one hour |
| Inspection of records | No charge for in-person inspection |
Under GRAMA, a governmental entity may charge a fee only to the extent that the fee does not exceed the actual cost of providing the record. Fees for certified copies of vital records are set separately by the Utah Department of Health and Human Services. The Summit County Recorder's Office sets its own recording and copy fees for land records pursuant to Utah Code § 17-21-18, which authorizes county recorders to charge fees for services rendered.
Accepted payment methods at county offices include cash, check, and credit or debit card, though accepted methods may vary by department. Fee waivers are available when disclosure is in the public interest and the requester is a nonprofit organization or the primary purpose of the request is public benefit rather than commercial gain, as provided under GRAMA.
Does Summit County Have Free Public Records?
Free inspection of public records is available to any person at the custodial office during regular business hours, without charge, pursuant to GRAMA. Members of the public are not required to pay a fee to view records in person; fees apply only when copies or certified documents are requested.
Several online resources provide free access to Summit County records without requiring registration or payment:
- The Summit County property records portal provides free online access to deeds, assessed values, and GIS parcel maps.
- The Utah Courts Xchange case search provides free public access to case index information for district and justice court proceedings statewide.
- The Summit County Recorder/Surveyor's Office provides free online access to recorded land documents and survey information.
- The Summit County Clerk's Office provides free access to meeting minutes, agendas, and budget documents through the county's official website.
The distinction between free inspection and free copies is significant: while viewing a record at a public counter or through an online portal carries no charge, obtaining a paper or certified copy is subject to the fee schedule described above.
Who Can Request Public Records in Summit County?
Any person may submit a public records request under GRAMA, regardless of residency, citizenship, or stated purpose. Utah law does not require a requestor to be a resident of Summit County or the state of Utah to access public records. Requestors are not required to provide identification or state the reason for their request as a condition of access to public records, except in limited circumstances involving protected or controlled records.
Specific record categories carry additional eligibility requirements:
- Voter registration records: Available to the public with limitations; certain protected voters' information is withheld from public disclosure under Utah Code § 63G-2-302.
- Juvenile court records: Access is restricted to parties, their attorneys, and persons with a demonstrated legitimate interest, as provided under Utah Code § 78A-6-209.
- Vital records: Certified copies of birth and death certificates are restricted to the registrant, immediate family members, legal representatives, and others with a direct and tangible interest.
- Law enforcement records: Arrest logs and incident reports are public; investigative records may be withheld while an investigation is active.
Individuals requesting their own records are subject to the same GRAMA framework but may have additional rights to access records classified as private when the record pertains to themselves.
What Records Are Confidential in Summit County?
Certain records maintained by Summit County are classified as private, protected, or controlled under GRAMA and are not available for public inspection. Utah Code § 63G-2-302 identifies the following categories as private records:
- Social Security numbers and financial account information
- Medical and mental health records
- Personnel files of government employees (with limited exceptions)
- Records pertaining to minors in juvenile proceedings
- Adoption records
- Child welfare and protective services case files
- Ongoing criminal investigation records
- Security plans and critical infrastructure details
- Trade secrets and proprietary business information submitted to government agencies
- Sealed court records and expunged criminal history
Protected records under Utah Code § 63G-2-305 include records the disclosure of which would jeopardize the safety of individuals, compromise ongoing law enforcement operations, or reveal attorney-client privileged communications. The Utah Code of Judicial Administration Rule 4-202.02 further specifies that certain civil court records are classified as private, a change that took effect April 1, 2012, as reflected in the Utah Courts public case search system documentation.
When a governmental entity denies a records request on the basis of an exemption, it must provide written notice identifying the legal basis for the denial and informing the requestor of the right to appeal.
Summit County Recorder's Office: Contact Information and Hours
Summit County Recorder/Surveyor's Office
60 North Main Street
Coalville, UT 84017
(435) 336-3238
Summit County Recorder/Surveyor
Office Hours:
Monday – Friday: 8:00 AM – 5:00 PM
Closed on state and federal holidays
Summit County Clerk's Office
60 North Main Street
Coalville, UT 84017
(435) 336-3200
Summit County Clerk
Office Hours:
Monday – Friday: 8:00 AM – 5:00 PM
Summit County Justice Court
6300 North Silver Creek Drive
Park City, UT 84098
(435) 615-3900
Summit County Justice Court
Office Hours:
Monday – Friday: 8:00 AM – 5:00 PM
Summit County Assessor's Office
60 North Main Street
Coalville, UT 84017
(435) 336-3203
Summit County Assessor
Office Hours:
Monday – Friday: 8:00 AM – 5:00 PM